Dear Mr. Doe:

In order to improve the efficiency of our office, I would like to propose that we purchase a new copy machine.

With only one copy machine at the moment, many of us are simply wasting our time waiting to use the machine. An additional copier will surely reduce this unnecessary waiting time and thereby improve our job efficiency -- which I believe will justify the cost of the new machine.

For your information, I am sending you by separate in-house mail a brochure of the latest models of PPC faxcopiers which seem ideal for use at our office. Thank you for your consideration.

Jia-ling Hsu
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